Top 11 Must-Have Tools for Virtual Assistants to Boost Productivity

What’s in your virtual assistant toolkit?

As a virtual assistant, it's important to have the right tools at your disposal to be productive, efficient, and effective in your work. While Google and Microsoft offer excellent productivity tools, there are several other tools that can help you manage your workload and stay organised.

Here are 10 tools outside of Microsoft 365 and Google Workspace that I couldn't be without as a virtual assistant:

My Virtual Assistant Digital Toolkit

1. Toggl - Time Tracker: Toggl is a time-tracking tool that helps you keep track of your hours and monitor your productivity. It's simple to use and integrates with other tools like ClickUp and Asana. (https://toggl.com/)

2. ClickUp - Project Management: ClickUp is an all-in-one project management tool that makes it easy to organise your tasks, track your progress, and collaborate with your team. It's highly customisable, and you can use it to manage everything from personal to team projects. (https://clickup.com/)

3. Xero - Accounting: Xero is an accounting software that simplifies your bookkeeping and accounting tasks. It automates invoicing, expense tracking, and bank reconciliation, making it easy to manage your finances. (https://www.xero.com/)

4. Airtable - Database: Airtable is a flexible database tool that lets you organise and manage your data in a spreadsheet-like format. It's highly customisable, and you can use it for everything from project management to customer relationship management. (https://airtable.com/)

5. Canva - Design: Canva is a design tool that lets you create stunning graphics, presentations, and documents. It's easy to use and offers a wide range of templates and design elements to choose from. (https://www.canva.com/)

6. Buffer - Social Media Management: Buffer is a social media management tool that lets you schedule and publish content across multiple platforms. It's highly customisable, and you can use it to track your social media analytics and engagement. (https://buffer.com/)

7. Squarespace - Website Builder: Squarespace is a website builder that lets you create stunning, professional-looking websites without any coding knowledge. It's easy to use and offers a wide range of templates and design elements to choose from. (https://www.squarespace.com/)

8. Slack - Communication: Slack is a communication tool that lets you collaborate with your team and stay connected. It offers features like instant messaging, video calls, and file sharing, making it easy to stay on top of your work. (https://slack.com/)

9. ChatGPT - Chatbot: ChatGPT is a powerful chatbot that can help you automate your customer service tasks. It uses natural language processing to understand customer queries and provide personalised responses. (https://chat.openai.com)

10. DALL-E - Image Generator: DALL-E is an AI-powered image generator that can create custom images based on your specifications. It's perfect for creating unique graphics and visuals for your content. (https://openai.com/dall-e/)

11. Botsonic - Chatbot. Botsonic is an advanced AI-powered chatbot. With its cutting-edge capabilities, Botsonic elevates the user experience on your website while effectively demonstrating your expertise as a tech-savvy VA. (https://writesonic.com/botsonic)

Conclusion

These 11 tools help me to streamline my workflow, improve my productivity, and provide a better service to my clients. They also make my work as a virtual assistant more efficient and enjoyable. However, there are many, many more out there and your choice will also depend on your focus as a VA/business owner.

What digital tools couldn’t you live without? Feel free to comment below!